Although organisations are working increasingly digitally, printing, scanning and document processing still play an important role in daily business processes. From contracts and invoices to scan workflows, archiving and multifunctionals: reliable document solutions remain essential for many organisations.
Modern print and document environments go beyond simply printing documents. Integrations with Microsoft 365, scan-to-mail functionality, secure document processing and lifecycle management ensure documents remain secure, efficient and manageable.
B/Focused supports organisations in selecting, managing and optimising print, scan and document solutions so they align with daily processes, security requirements and future needs.
Why do organisations choose professional document solutions?
Document Processes & Digitisation
Many organisations are in a transition phase between paper and digital processes. By arranging document flows, archiving and scan workflows intelligently, more efficient processes arise, with less manual work and better availability of information.
Secure & Reliable Document Processing
Documents often contain confidential information. With secure printing, user authentication, scan security and controlled document flows, organisations can better protect sensitive information and comply with internal guidelines.
Flexible Purchase & Service Models
Not every organisation has the same wishes regarding ownership, management and costs. That is why we support various models, ranging from direct purchase to managed print environments where support, maintenance and consumables are aligned with the actual use of the environment.
Purchase, Lease & Management Models
Not every organisation has the same wishes regarding ownership, management and costs. That is why we support various models that align with the organisation’s needs, the equipment’s lifecycle and the desired level of relief from workload.
Direct Purchase of hardware
For organisations that want to retain full control over their print environment, we support the purchase of multifunctionals, printers and document solutions.
After purchase, organisations can, if desired, make use of support, maintenance and lifecycle advice without being tied to a traditional print contract where payment is based only on actual use.
Lease & Financing options
For organisations that want to spread investments, we support lease and financing arrangements that align with budgets, growth plans and lifecycle management. This creates more predictability without major direct investments in print and document equipment.
We work with various suppliers and technology partners, allowing us to always deliver a proposal suited to your organisation.
Managed Print & Toner Management
For organisations that want maximum relief from workload, we provide support, maintenance, monitoring and toner supply within a single management model.
Unlike traditional pay-per-print arrangements, we look at actual use, the lifecycle and the organisation’s needs, resulting in a solution that better matches practice and ensures you only pay for actual use.
Support for Existing Environments
Not every organisation wants to purchase new equipment immediately or terminate existing contracts. That is why we also support existing printers, multifunctionals and document environments from various suppliers.
Here we can provide support with management, toner supply, lifecycle management, migrations and aligning existing solutions with the organisation’s needs.
From print environment to integrated document processing
For various organisations, we support the management of multifunctionals, scan workflows and document processes as part of the modern workplace. This involves looking not only at print facilities, but also at integrations with Microsoft 365, scan-to-mail functionality, security and lifecycle management.
During Technology Alignment assessments, it regularly becomes clear that document processes still depend on outdated methods, manual steps or equipment nearing the end of its lifecycle. By periodically assessing print, scan and document environments, more insight arises into costs, continuity, security and future investments.
In addition, organisations can benefit from central support, supplier management and better alignment between document solutions and existing IT processes.
Common applications
- Multifunctionals & printers
- Secure Printing
- Scan-to-Mail
- Microsoft 365 integrations
- SharePoint document processing
- Digital archiving
- OCR & document recognition
- Scan workflows
- Consumables management
- Supplier management
- Lifecycle Management
- Cloud Printing
- Replacing print servers
- Technology Alignment assessments
Frequently asked questions
Can you help with replacing outdated equipment?
Yes. We support organisations with migrations, replacements and selecting modern print and document solutions.
Do you support lease and service contracts?
Yes. We support organisations with supplier management, lifecycle management and aligning print solutions with the organisation’s needs. Within our managed and co-managed contracts, we also support existing relationships with other print suppliers.
Do you support Scan-to-Mail and scan workflows?
Yes. We support organisations with scan-to-mail, document workflows and integrations with existing document processes. We can also arrange toner supply for existing printers.
What is Secure Printing?
Secure Printing ensures that documents are only printed after a user has authenticated, so confidential information stays better protected.
Are print environments still relevant within modern organisations?
Yes. Although organisations are digitising and printing is certainly decreasing, printing, scanning and document processing remain essential for many processes. We mainly see somewhat smaller machines with an emphasis on scanning, rather than the large multi-tray MFPs that used to be fairly common.
Can multifunctionals be integrated with Microsoft 365?
Yes. Modern multifunctionals can be linked to Microsoft 365, SharePoint, Exchange Online and other digital workplace solutions.
Can print environments be part of Technology Alignment?
Yes. Within Technology Alignment we also assess print and document environments on lifespan, costs, security, supplier dependencies and future investments.
Do you work with traditional pay-per-print contracts?
No. We look per organisation at which form best suits the need. This can range from direct purchase to managed environments where support, maintenance and consumables are aligned with the actual use of the environment.