Having contracts, quotations and other documents signed no longer requires printing, signing and scanning. With a digital signing platform you send documents within seconds and get them back signed within minutes.
Why a digital signing platform for your business?
Time savings
By having your documents signed digitally, you save time. You no longer need to print a document first, sign it and then scan it back in. Simply add the document to be signed in your portal and add the required fields once, or create a document template for recurring documents for even more time savings.
Better legal validity and identification
Digitally signed documents have a certificate added based on the email address, IP address, device ID and location of the person signing the document. This information makes digitally signed documents legally valid. It is important to always let relations sign on their own devices.
Faster conversions
In sales or contract conversions to an assignment, relations sign faster, because the process becomes much easier. They receive an email in your own house style and can sign a document within seconds. As a result, documents are signed faster than when they have to take steps themselves to do so.
More sustainable working
By signing documents digitally, less paper and ink is used, not only by you but also by those who sign your documents.
Improved business processes
By including your digitally signed documents in a workflow, business processes can be improved. Think of an integration with your CRM for automatic follow-up steps after digitally signing a document.
Higher security
Digital signatures are safer than physical signatures due to encryption and verification processes. Also, these digital documents don’t lie around in a printer or waste bin and are only visible to the person they are intended for.
How does it work?
A digital signing platform is increasingly becoming the norm for businesses.
You can easily upload all your documents to the cloud. In the platform you can then add various fields that need to be filled in or signed. For recurring documents you can create templates with multiple-choice fields, clickable bullet points, initial fields, explanation by email and much more, so that in the future you can send these documents to a relation within seconds and get a signature back within minutes.
It is also possible to include a carbon copy, so that another process is started immediately upon a signed document, for example by sending a cc to your CRM or activating another integration.
Of course it is also possible to set permissions. If, for example, you also have your employment contracts signed digitally, it is of course not convenient if the whole company can view them. In that case, it is necessary to purchase multiple licences per user.
We are happy to help you with advice, setup and training of your staff, and of course we will also show you how we use this within our own organisation.
Arrange it directly in the customer portal
Are you a B/Focused customer? Then you arrange digital signing directly in the customer portal, under Have documents signed. After that, you immediately send your first PDF, to one or more signatories, at the same time or in sequence. A signatory confirms who they are with their Microsoft account or with a code by email. You get the signed document back with a statement of who signed when, and with a document number that anyone can check.
You also arrange other services directly in the customer portal, such as the central email signature, a new workstation, a domain name or digital signage.
Frequently asked questions
Are digitally signed documents legally valid?
Yes, digitally signed documents include a certificate based on the email address, IP address, device ID and location of the signer. This makes the documents legally valid. It is important that relations always sign on their own devices.
How much time does digital signing save in practice?
You send documents within seconds and get them back signed within minutes, without having to print, sign and scan. For recurring documents, you can also create a document template for even more time savings.
Is digital signing safer than a signature on paper?
Digital signatures are safer than physical signatures thanks to encryption and verification processes. In addition, digital documents don't lie around in a printer or waste bin and are only visible to the intended recipient.
Can the platform be linked to our CRM system?
Yes, you can include signed documents in a workflow to improve business processes, for example with an integration with your CRM for automatic follow-up steps. It is also possible to add a carbon copy, so that another process is started immediately after signing.