More and more businesses are dealing with an increasing number of login credentials. Where in the past a single password was sometimes reused repeatedly, this is no longer possible in these times of cybercrime. On top of that, more and more software uses multi-factor authentication (MFA), which means these codes sometimes also need to be exchanged between employees.
If not too many passwords are in use within the teams in your organisation, this can still be solved with free software. But do you notice that more and more time and problems arise because passwords are lost, are not changed after someone leaves employment, or there is no overview of who has access to which data? Then it becomes time to think about a password manager for businesses.
Also read our tips for a good password policy.
Improve security and efficiency with password and MFA software in your teams
Better security
Passwords are better protected and no longer need to be invented, but are instead generated. This increases overall cyber security within government, businesses and institutions.
Better compliance
Because passwords are better recorded and you can report which employee has viewed which passwords, you can better comply with GDPR and with the requirements from NIS2 / the Cyberbeveiligingswet (Cbw).
More efficiency
Passwords are automatically generated and filled in for employees, and even logging in to websites happens automatically. As a result, employees spend less time on login processes.
Collaboration
Employees can share passwords and MFA codes. Data is updated when changed, meaning employees spend less time recovering passwords.
Case study: B/Focused and passwords
As an IT company, we manage thousands of passwords for our customers. We documented these in a structured way in our CRM system, but we didn’t really have good tooling to optimise this process. Due to the growth of our company, and the related growth in the number of passwords, we had increasing difficulty keeping track of passwords properly and retrieving them quickly when we needed them.
We didn’t know which employee had viewed which passwords. That is why, during staff changes, we preventively changed all passwords known to us for all our customers, a job that by then took several days of work.
Of course we had our central documentation, but each employee also used their own password tooling that they personally preferred, such as the password functions of Google or Apple. This led to decentralised storage of passwords, meaning everyone had to keep track of supplier passwords individually. It was somewhat workable, but took a lot of extra time. If an employee changed a password, it had to be updated individually for everyone else. In addition, we could not set rights on which employees were allowed to view which passwords. Passwords for, for example, payroll administration could not be kept in the central documentation, because we obviously don’t want payroll administration to be open to all employees.
The solution
Using a password manager for businesses saves us a lot of time. We automatically generate impossible-to-remember passwords and use them to log in automatically to websites and applications. When an employee leaves, based on a report we only need to change the passwords that the employee had viewed. We can also give certain employees access to passwords of certain customers or password groups. With the app, we have easy access to our passwords everywhere. Within a few seconds of creating or changing a login, all employees who have access to that password have the new details.
As an IT company, your data in our hands is literally worth gold. If our passwords or data were to be leaked, our reputation as an IT service provider would be irreparably destroyed. That is why we spend a lot of time and money securing your data, including by using the software described on this page, monitoring and auditing our logging, and searching for anomalies within it.
Frequently asked questions
When does my business need a password manager?
This is the case when you notice that more and more time and problems arise because passwords are lost, are not changed after someone leaves employment, or there is no longer an overview of who has access to which data. With a small number of passwords within teams, free software may still be sufficient. If this problem grows, it becomes time to think about a password manager for businesses.
What benefits does password software deliver for my organisation?
Password software provides better security because passwords are generated automatically instead of being invented. It also improves compliance with GDPR and NIS2, increases efficiency because logging in happens automatically, and allows employees to share passwords and MFA codes with each other.
How does such a system help with handling staff changes?
When an employee leaves, a report can quickly show which passwords that employee has viewed, so that only those passwords need to be changed. This replaces the previously common practice of preventively changing all passwords, which used to take several days of work.
Can I determine which employees are allowed access to which passwords?
Yes, with a password manager, rights can be set so that certain employees only get access to passwords of specific customers or password groups. This was not previously possible, which meant that sensitive data such as payroll administration could not be separately shielded.
How can I take out password management for my business?
B/Focused sets up a password manager for businesses for your teams and delivers it as a monthly service. You can request a quote for this.